> For the complete documentation index, see [llms.txt](https://hireryze.gitbook.io/hireryze-documentation/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://hireryze.gitbook.io/hireryze-documentation/system-configuration/designation.md).
# Designation
The **Designation** screen is used by the HR Manager or Admin to define the organizational structure by categorizing the company's geographical locations, functional units, and specific job roles.
#### Navigating the Designation Sub-Module
* **Location**: Access this module through the main menu path: Home $$\rightarrow$$ System Configuration $$\rightarrow$$ Designation.
* **Purpose**: To create a standardized framework of branches, departments, and positions that ensures consistency across employee profiles and recruitment listings.
* **Key Data**: The interface organizes structural data into three primary categories via the left-hand sidebar: Branch, Department, and Position.
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#### Step-by-Step: Managing Company Branches
1. Start the Entry: Click the blue Plus Icon (+) in the top right corner of the table to open the branch creation form.
2. Define Branch Details (Form Fields):
* Input a clear Name for the location (e.g., "Main Branch").
* Provide a brief Description to identify the primary purpose of that location (e.g., "Primary company branch").
3. Save: Click "Save" (implied) to add the branch to the system.
4. Bulk Management: Use the Upload Icon (next to the plus icon) to import multiple branch locations simultaneously via a CSV or Excel file.
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#### Managing and Auditing Designations
* **Searching**: Use the "Search branch..." (or category-specific) bar to quickly locate existing organizational units.
* **Maintenance**:
* Use the Blue Pencil Icon to modify the name or description of an existing entry.
* Use the Red Trash Icon to remove branches, departments, or positions that are no longer part of the company structure.
* **Status Tracking**: Monitor the Status column to ensure that only "Active" organizational units are available for selection in the People Management or Job Openings modules.
* **Pagination**: Adjust the "Show entries" dropdown to manage the number of visible structural records per page for efficient auditing.
