> For the complete documentation index, see [llms.txt](https://hireryze.gitbook.io/hireryze-documentation/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://hireryze.gitbook.io/hireryze-documentation/employee-relations/warnings.md).
# Warnings
The **Warnings** screen is used by the HR Manager or Admin to formally issue, document, and manage all disciplinary actions, creating a legally defensible record of employee performance issues.
#### Navigating the Warnings List
* **Location:** Access this module through the main menu path: Home $$\rightarrow$$ Employee Relations $$\rightarrow$$ Warnings.
* **Purpose:** To maintain an organized, historical record of disciplinary actions, which is crucial for performance management and termination decisions.
* **Key Data:** The list displays who issued the warning (Warning By), the employee receiving it (Warning To), the nature of the issue (Subject), and the date it was issued (Warning Date).
***
#### Step-by-Step: Recording a New Warning
1. **Start the Request**: Click the Plus Icon ($$\text{+}$$) in the top right corner of the screen to open the warning creation form.
2. **Identify Parties (Implied Form Fields)**:
* Select the supervisor or manager issuing the warning (Warning By).
* Select the employee receiving the warning (Warning To) from the dropdown menu.
3. **Enter Details:**
* Input a concise Subject summarizing the disciplinary action (e.g., "First Written Warning - Attendance," "Verbal Reprimand - Conduct").
* Record the official Warning Date.
* Description (Implied): Provide a detailed description of the violation, previous coaching steps, necessary improvements, and consequences for future violations.
1. Save: Click "Save" to formalize the disciplinary action and add it to the Warnings list.
***
#### 3. Managing and Auditing Warnings
* **Searching:** Use the "Search warnings..." bar to locate specific disciplinary records by employee name or subject.
* **Reviewing:** Use the action button in the Actions column to view the full details of the warning, confirm acknowledgment by the employee (implied), and ensure all documentation is complete.
* **Audit Trail:** The system provides a chronological record that supports progressive discipline policies and serves as a vital audit trail for HR.
