> For the complete documentation index, see [llms.txt](https://hireryze.gitbook.io/hireryze-documentation/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://hireryze.gitbook.io/hireryze-documentation/payroll/payslips.md).
# Payslips
The **Manage Payslips** screen is the administrative hub for reviewing, generating, and distributing official pay statements to employees. This module ensures compliance and transparency in employee compensation.
#### Navigating the Payslips List
* **Location:** Access this module through the main menu path: Home $$\rightarrow$$ Payroll $$\rightarrow$$ Payslips.
* **Purpose**: To manage a historical record of all processed payrolls, allowing for auditing and employee statement distribution.
* **Key Data**: The list displays the Employee, the Start and End dates of the pay period, and the calculated Net Pay.
***
#### Filtering and Searching Payslips
The module provides robust filters to locate specific payroll runs:
* **Search Bar**: Use the "Search payslips..." bar to find records by employee name or keywords.
* **Filter by Employee:** Use the "All Employees" dropdown to view payslips for specific staff members.
* **Filter by Payroll Type**: Use the "All Payroll Types" dropdown to filter by pay frequency (e.g., Monthly/Fixed).
* **Filter by Date Range:** You can filter using three specific date fields:
* Cutoff Date: The date used for calculating pay (e.g., the last day of the pay period).
* Start Date and End Date: Defines the range of the pay period.
***
#### Step-by-Step: Processing and Distribution
**Generating Payslips (Anticipated)**
1. Initiate Generation: Click the Plus Icon ($$\text{+}$$) in the top right corner to initiate the process of generating new payslips for a period (implied action).
2. Select Employee: Choose the specific employee whose timesheets you need to validate using the "Choose Employee" dropdown menu.
3. Select Payroll Type: Select the relevant Payroll Type (e.g., Monthly/Fixed) from the dropdown menu.
4. Define Date Range: Input the pay period being validated using the Start Date and End Date fields (in `mm/dd/yyyy` format).
5. Review Summary: The system automatically loads a summary of the records within that range:
* Total Records: The total number of timesheet entries found.
* Total Hours Worked: The sum of all approved work hours.
* Total Late: The sum of all time marked as late.
* Total Overtime: The sum of all approved overtime hours.
6. Audit Timesheet Records: The Timesheet Records section displays the detailed daily entries. You must review these records to ensure accuracy.
{% hint style="success" %}
*Note:* If the records are accurate, the system typically proceeds to payroll calculation (implied action). If they are incorrect, you must return to the Timesheet sub-module to make corrections.
{% endhint %}
**Reviewing and Downloading**
1. **View Single Payslip:** Use the download/view icon in the Actions column next to an individual payslip to view or save the PDF document (e.g., for Mark Ignacio's November pay).
2. **Bulk Download:** Click the blue "Bulk Download" button to download multiple payslips based on the current filters and selections.
