> For the complete documentation index, see [llms.txt](https://hireryze.gitbook.io/hireryze-documentation/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://hireryze.gitbook.io/hireryze-documentation/employee-engagement/events.md).
# Events
The **Events** screen allows the HR Manager or Admin to schedule, track, and manage all internal company activities and functions.
#### Navigating the Events Module
* **Location**: Access this module through the main menu path: Home $$\rightarrow$$ Employee Engagement $$\rightarrow$$ Events.
* **Purpose**: To centralize event planning and ensure events are visible on the system calendar and to all relevant employees.
* **Key Data**: The list tracks the event Title, the Event Type, the Start Date, and the End Date.
***
#### Step-by-Step: Creating a New Event
#### 1. Start the Event Creation Form
* Initiate: Click the Plus Icon ($$\text{+}$$) in the top right corner of the screen to open the Create Event form.
#### 2. Enter Event Scope and Target Audience
* Branch: Select the Branch or location the event is relevant to (e.g., Head Office). If left blank, it may apply company-wide.
* Department: Select the specific Department the event is targeting.
* Employee: Optionally, select an individual Employee if the event is only for them.
#### 3. Define Event Details and Schedule
* Event Type ($$\text{\*}$$): Select the appropriate Event Type from the required dropdown menu (e.g., Meeting, Training, Social).
* Event Name ($$\text{\*}$$): Enter the descriptive Event Name (e.g., "Annual Meeting").
* Start/End Date ($$\text{\*}$$): Enter the Start Date and End Date for the event in `mm/dd/yyyy` format.
* Description: Use the text box to provide full details, including the agenda, location, and any prerequisites.
* Color: Select a Color swatch to visually categorize the event on the system calendar.
#### 4. Finalize and Save
* Review all mandatory fields ($$\text{\*}$$) to ensure accuracy.
* Click the green "Save" button to finalize the event.
* The event is now active, will appear in the main Events list, and will be visible on employee dashboards and the system calendar.
***
#### 3. Managing and Auditing Events
* Searching: Use the "Search events..." bar to quickly locate a current or past event by its title or type.
* Reviewing: Use the action button in the Actions column to view full details, modify the schedule, or cancel an event.
* Calendar Visibility: Once saved, active events automatically populate the central calendar on the Dashboard for both the HR Manager and other employees.
