> For the complete documentation index, see [llms.txt](https://hireryze.gitbook.io/hireryze-documentation/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://hireryze.gitbook.io/hireryze-documentation/recruitment/job-onboarding.md).

# Job Onboarding

The **Job Onboarding** screen is used by the HR Manager or Admin to manage the final transition of successful candidates into the active workforce, providing a structured workflow for administrative hiring tasks.

#### Navigating the Job Onboarding List

* **Location**: Access this module through the main menu path: Home $$\rightarrow$$ Recruitment $$\rightarrow$$ Job Onboarding.
* **Purpose**: To centralize the management of newly hired individuals and ensure all necessary onboarding steps are completed before they appear in the primary employee database.
* **Key Data:** The list displays the Applicant Name, the specific Position Applied for, the candidate's Email, the date they originally applied (Applied At), and a dedicated Onboard action column to finalize the process.

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#### Step-by-Step: Managing the Onboarding Process

* **Filter by Status**: Use the Onboarding Status dropdown menu to view candidates at different stages of the integration process (e.g., "For Onboarding").

<figure><img src="https://52273894-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F1uLG9WLPlrX8aL7WQL14%2Fuploads%2FbuKlucFWRioATu0b2omi%2FScreenshot%202025-12-18%20115756.png?alt=media&amp;token=63d86db5-63ff-430b-9046-d55686a0623c" alt=""><figcaption></figcaption></figure>

* **Define Hiring Period**: Set the From and To date pickers (`mm/dd/yyyy`) to filter new hires based on their original application date.

<figure><img src="https://52273894-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F1uLG9WLPlrX8aL7WQL14%2Fuploads%2F4nyBCiVUN7wOinmK9oDT%2FScreenshot%202025-12-18%20115928.png?alt=media&amp;token=7c816962-2dba-4cab-a941-f7b0d31c88f7" alt=""><figcaption></figcaption></figure>

* **Execute Onboarding (Implied Action)**:
  * Locate the candidate in the table.
  * Click the action icon in the Onboard column to trigger the creation of their official employee profile (standard recruitment practice).

<figure><img src="https://52273894-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F1uLG9WLPlrX8aL7WQL14%2Fuploads%2FCxCytMXcjcxPwc7rBR2l%2FScreenshot%202025-12-18%20115928.png?alt=media&amp;token=8d19f1c7-4a30-48b6-aa2e-d94260d261ba" alt=""><figcaption></figcaption></figure>

* **Update View:** Click the blue Refresh icon on the right side of the screen to see the latest candidates moved from the "Hired" status in the Job Applicants module.

<figure><img src="https://52273894-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F1uLG9WLPlrX8aL7WQL14%2Fuploads%2FGrMuGoo4Jml34ds2Mbpq%2FScreenshot%202025-12-18%20115928.png?alt=media&amp;token=1f8eb3be-332c-4b56-9573-99b9cb6c12ad" alt=""><figcaption></figcaption></figure>

***

#### Managing and Auditing Onboarding

* **Searching**: Use the "Search applicants..." bar to quickly find a specific new hire by name or email.

<figure><img src="https://52273894-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F1uLG9WLPlrX8aL7WQL14%2Fuploads%2FSyGcL3cPpgWhZrfGkG5f%2FScreenshot%202025-12-18%20115928.png?alt=media&amp;token=fb5434e2-1968-4bef-b212-51c682263f87" alt=""><figcaption></figcaption></figure>

* **Batch Control**: Use the "Show entries" dropdown to adjust how many onboarding records are visible on one page (e.g., 10, 25, 50).

<figure><img src="https://52273894-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F1uLG9WLPlrX8aL7WQL14%2Fuploads%2Fke6Y7LJXDTTWd5WLrBvI%2Fshow.png?alt=media&amp;token=bc490a6c-9408-4252-8fa9-c4c910d379de" alt=""><figcaption></figcaption></figure>

* **Data Integration**: Once a candidate is successfully processed here, their record is integrated into the People Management module as an active employee, and their payroll details can be defined in the Set Salary screen.