Create Employee Record

Creating a new employee record is the first step in the HireRyze onboarding process. As the HR Manager (or Admin), you initiate this process from the People Management module to capture all essential personal and contact information for the new hire.

Here is the step-by-step procedure on how to create a new employee record in HireRyze.

📝 How to Create a New Employee Record

Step 1: Access the Employee List

1. Navigate to the People Management module using the left-hand navigation menu.

2. Click the Plus Icon ($\text{+}$), located in the top-right corner of the Employee List table.

Step 2: Fill in Personal Information

Clicking the $\text{+}$ icon takes you to the "Create New Employee" form, starting with the Personal Information section.

1. Enter the employee's First Name, Middle Name, and Last Name (all are mandatory fields indicated by an asterisk $\text{*}$).

1. Select the employee's Gender from the drop-down menu and enter their Birth Date (mm/dd/yyyy format).

1. Enter the required contact information: Email and Phone.

Step 3: Enter Employee Address

Fill out the mandatory fields under the Employee Address section:

1. Enter the employee's primary Address line.

1. Select the Region, Province, City, and Barangay using the respective drop-down menus.

1. Enter the ZIP Code.

1. Confirm the Country is set to PHILIPPINES (this field appears to be pre-filled).

Step 4: Complete Employment Details

The form will proceed to the Employment Details section (not fully visible in the images, but the next logical step). In this section, you will define the critical HR data:

1. Enter the Date of Hire (or Start Date).

1. Specify their Position, Department, and Branch/Location.

1. Enter Shift Type.

1. Assign the appropriate Reporting Manager.

Step 5: Fill in the Identifications

This section ensures the company is compliant with national regulations and can properly remit contributions on the employee's behalf. All fields are mandatory (indicated by the asterisk $\text{*}$).

1. TIN (Tax Identification Number): Enter the employee's official TIN for tax reporting and remittance.

2. SSS (Social Security System): Enter the employee's SSS number for social insurance contributions.

3. PhilHealth: Enter the employee's PhilHealth number for national health insurance contributions.

4. Pag-ibig (HDMF - Home Development Mutual Fund): Enter the employee's Pag-ibig number for housing and mutual fund contributions.

Step 6: Finalizing and Saving the Record

1. After confirming all fields under Personal Information, Employee Address, Employment Details (from previous steps), and Identifications are complete:

2. Click the blue "Save Employee" button.

1. The system will process the data, create the permanent record, and redirect you back to the People Management: Employee List where the new employee will now appear.