Employee Movements

The Employee Movements module in HireRyze is the central hub for managing all changes to an employee's role, reporting structure, or status within the company. It's a critical tool for the HR Manager, ensuring all workforce transitions are recorded accurately and processed smoothly across the entire HR system.

PROMOTIONS

This guide covers the Promotions sub-module, which is part of the larger Employee Movements section. This screen is used by the HR Manager to track, manage, and process all employee promotions within the organization.

1. Navigation and Context

• Location: Home Employee Movements Promotions

• Purpose: This centralizes the management of promotions, ensuring a clear record of when employees change roles and compensation.

2. Key Screen Elements

Element	Description	Function
Search Promotions...	The text input field.	Allows the HR Manager to quickly find a specific promotion record by searching an employee's name, previous position, or new title.
Plus Icon ($\text{+}$)	The button on the top right of the table.	Used to initiate a new promotion request. Clicking this will likely open a form to enter the employee, new position, date, and salary changes.
Employee Column	The first column in the table.	Displays the name of the employee who was promoted.
Position Column	Shows the employee's previous or current position before the promotion takes effect.	Helps confirm the job structure that the employee is moving from.
Promotion Title Column	Shows the new job title the employee is moving into.	Confirms the official new position within the organization.
Promotion Date Column	Shows the effective date of the promotion.	Critical for ensuring accurate HR records and timely updates to Payroll and People Management data.
Actions Column	Placeholder for controls associated with the record.	Allows the HR Manager to view details, edit the promotion record, or approve/cancel pending promotions.

SEPARATIONS

This screen covers the Separations sub-module, which is essential for managing all employee departures, including resignations, terminations, and retirements. The HR Manager uses this module to ensure offboarding is handled accurately and records are updated correctly.

1. Navigation and Context

• Location: Home $\rightarrow$ Employee Movements $\rightarrow$ Separations

• Purpose: To systematically process and maintain a clear, auditable record of all employee exits.

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2. Key Screen Elements

Element	Description	Function
Search Records...	The text input field.	Allows the HR Manager to quickly locate an existing separation record for review or follow-up by searching the employee's name or exit type.
Plus Icon ($\text{+}$)	The button on the top right.	Used to initiate a new separation process. Clicking this opens a form to enter crucial details like the employee, the last day, and the exit type.
Employee Column	The first column in the main table.	Displays the name of the employee who is separating or has separated.
Date Column	Shows the date the separation record was entered or processed in the system.	Used for tracking the administrative workflow and timeliness of the offboarding.
Last Day Column	Displays the employee's official final day of employment.	Crucial for calculating final pay, benefits continuation, and stopping access to the system.
Exit Type Column	Shows the specific reason for departure (e.g., Resignation, Termination, Retirement).	Essential for legal compliance, reporting, and turnover analysis.
Actions Column	Placeholder for controls associated with the record.	Allows the HR Manager to view the detailed exit checklist, edit the separation details, or complete the final offboarding steps.

TRANSFERS

This screen covers the Transfers sub-module, which the HR Manager uses to process and track lateral employee movements within the organization. This is used when an employee changes departments or branches without receiving a promotion or change in job title.

1. Navigation and Context

• Location: Home $\rightarrow$ Employee Movements $\rightarrow$ Transfers

• Purpose: To systematically record all non-promotional shifts in an employee's reporting structure or physical location, ensuring the People Management and Payroll records are updated correctly.

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2. Key Screen Elements

Element	Description	Function
Search Transfers...	The text input field.	Allows the HR Manager to quickly locate an existing transfer record by searching the employee's name, department, or branch.
Plus Icon ($\text{+}$)	The button on the top right.	Used to initiate a new employee transfer. Clicking this opens a form to specify the employee, the new branch/department, and the effective date.
Employee Column	The first column in the main table.	Displays the name of the employee who is being transferred.
Branch Column	Shows the new branch or location the employee is moving to (if applicable).	Critical for managing location-specific staffing and payroll requirements.
Department Column	Shows the new department the employee is moving to.	Essential for updating the organizational chart and the employee's reporting manager.
Date Column	Displays the effective date of the transfer.	This date is used to finalize the change in the system and ensure the employee's pay is correctly attributed to the new cost center.
Actions Column	Placeholder for controls associated with the record.	Allows the HR Manager to view details, approve, or edit the pending transfer record.

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3. Operational Notes for HR Manager

• Zero Records: The screen currently shows "No records found," indicating there are no active or recently completed transfer records in the system.

• Data Integrity: The date column is crucial. The transfer should be processed before this date to ensure the employee's data in the People Management and Time & Attendance modules reflects the new structure accurately.

• Related Modules: Transfers is one of three movement types, alongside Promotions (upward moves) and Separations (exits).